Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Executive Assistant - Atlanta Hawks and Philips Arena (Atlanta, GA)

The Executive Assistant will be one of the main administrative points of contact for the Corporate Partnerships and Business Development, Revenue Integration, Suite and Ticket Sales departments. Reporting directly to the EVP & Chief Revenue Officer, this position will be responsible for answering questions in-person and by phone, directing calls in a prompt, decisive and courteous manner, exhibiting solid business acumen, using good judgment and providing excellent customer service to both internal and external clients. This position will provide significant administrative support to include copying, record keeping, data entry, calendar maintenance, scheduling, arranging travel arrangements and more. Ability to maintain attention to detail and produce high-quality, accurate work product within designated timeframe or deadline is paramount.

RESPONSIBILITIES:

Provide administrative support to the EVP & Chief Revenue Officer to include screening telephone calls, visitors and correspondence (both electronic and traditional), processing client ticket requests, maintaining filings, making travel arrangements, maintaining calendars and coordinating meetings (set-up, catering, visitor access, parking, etc.).

Schedule internal and external meetings, secure conference rooms and all related logistics, produce meeting agendas, presentation materials and all other related items.

Coordinate and oversee general office needs for department (stationary, office supplies, business cards, special projects, etc.).

Administer contact strategy including a handwritten note within 24 hours after the meeting and client data lists.

Coordinate client services including ticket requests, parking, reservations, etc.

Maintain a positive rapport with clients and vendors and provide assistance and details as needed.

Represent company at highly-visible and prestigious events and serve as an event host as required.

Process invoices in accordance to Accounting policies, procedures and deadlines.

Process expense reports in a timely and accurate manner.

Develop in-game/concert meet and greets for Chief Revenue Officer.

Serve as suite administrator: coordinate catering, ticket distribution, parking, special requests

Coordinate recaps upon conclusion of visits.

Record meeting discussions (i.e. Weekly Sales & Marketing meeting) and memorialize meeting notes with distribution to list in a timely manner.

Assist with managing promotional item inventory.

Other duties and projects as assigned.

Perform various other special project duties or tasks as may be assigned from time to time.

QUALIFICATIONS:

High school diploma / GED required; college coursework preferred

Minimum five (5) years of experience providing administrative support to senior executives preferred; additional years experience are a plus

Experience in multi-purpose venue preferred

Strong computer skills with heavy experience using Microsoft Office products such as Outlook, Word and Excel

Excellent verbal and written communication skills including grammatical, editing and proofreading skills

Ability to work with internal and external clients with a positive customer service-oriented attitude

Strong organizational skills, detail-oriented

Basic understanding of accounting principles and procedures

Effective at managing tasks independently

Strong sense of discretion

Experienced in standard office procedures, policies and sense of decorum


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Administration/General Management: Human Resources Generalist
Recruitment Coordinator - Miami HEAT (Miami, FL)

Essential Job Functions: Support Human Resources strategic planning efforts and take direction from the Senior Recruiter to achieve all recruitment initiates to foster hiring, development and retention of premier talent for The Heat Group. Some responsibilities include: As assigned by the Senior Recruiter work on daily coordination of all recruitment efforts and administrative support including pre-screening of candidates, scheduling interviews, participating in the interview panel, all job offers including prep of offer letters, coordinate drug/background screening, new hire notifications to various departments, and completion of new hire paperwork. Coordinates all on-boarding which includes employment badges, parking and building access cards, welcome e-mails, welcome gift, desk setup and new hire orientation. Input all personal data into HRIS. Input all data into Ceridian’s system for processing of COBRA notices to be sent to all new hires. Responsible for generating appropriate correspondence to all applicants such as application acknowledgment and turn down letters. Responsible for completion of a weekly report on all employment activity. Responsible for running new hire reports, monthly termination reports and distributing to all applicable departments.

Bachelor’s degree, preferably with a major in Human Resources or Business Administration. Must have 2-3 years of recruiting and/or human resources or related experience. Must be proficient in Microsoft Office. Must have strong organizational skills and written/oral communication skills. Experience with HRIS preferred. PHR certification a plus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP

Note: When you apply for this job online, you will be required to answer the following questions:

1. Yes/No Do you have at least two years of recruiting experience?
2. (Yes/No) Do you have a Bachelor's degree in Human Resources or Business Administration?
3. (Yes/No) Are you PHR certified?
4. What HRIS have you worked with in the past?


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Administration/General Management: Administrative/Executive Assistant
Accounts Payable Specialist - Minnesota Timberwolves (Minneapolis, MN)

Department: Accounting
Reports to: Vice President of Finance

Position Type: Full Time/Non Exempt/Regular

Summary/Objective:

This position will serve as a key member of the Finance team and will assist in processing, reporting and analysis of transactions in organizational aspects of the Accounts Payable function of Minnesota Timberwolves Basketball Limited Partnership and its related entities.

Essential Functions

Reasonable accommodations may be made to enable individuals to perform these essential functions:

1.     Review all invoices for proper documentation and approval prior to any payment.

2.     Assist with the processing of payable invoices, check requests, and payments in an accurate and timely fashion.

3.     Respond quickly and accurately to all inquiries while providing the highest level of customer service.

4.     Participate in expense report review, management and approval processes.

5.     Set up all new vendors in accounting system; obtain/maintain all supporting documentation; W-9 and 1099 maintenance.

6.     Maintain files and documentation in accordance with company policy and accepted accounting practices.

7.     Participate in month-end close procedures and account reconciliations.

8.     Process and enter standard and recurring journal entries.

9.     Assist with bank reconciliation process.

10.  Play a lead role in assembling accounting records and files for storage (per IRS regulations and guidelines).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills, Abilities and Other:

  1. Strong written and verbal communication skills required.
  2. Computer skills required: experience with Microsoft Office (Word, Excel, Power Point, Outlook) is preferred.
  3. Experience using ERP-type accounting packages (i.e. Sage 300, MS Dynamics, etc.).
  4. Knowledge of basic accounting principles.
  5. Ability to work well on a team and independently.
  6. Ability to manage specific processes and tasks in the department.

Education

Associates degree in Accounting, Finance or Business or equivalent experience preferred.

Experience

Previous experience working in AP and Accounting is preferred.

Supervisory Responsibility

This position does not have supervisory responsibility

Work Environment

This job operates in a professional office environment. Office hours are typically 8:00 AM-5:00PM Monday-Friday. Work is generally sedentary in nature. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. This job also operates in a sports arena, which includes bleachers/steps.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate and exchange information with others both in person and over the telephone. The employee frequently is required to remain in a stationary position, as well as operate computers and other office equipment, such as a copy machine, printer and telephone. Staff will frequently ascend and descend bleachers/steps and traverse around the arena both on event days and non-event days. Staff may occasionally move boxes of files weighing up to 15 pounds.

Travel

Position may require infrequent travel.

EEO Statement

The Minnesota Timberwolves and Lynx are an equal employment opportunity organization.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?


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Administration/General Management: Administrative/Executive Assistant
Business Operations Coordinator, Development Team - Oklahoma City Thunder (Oklahoma City, OK)

The Business Operations Coordinator, Development Team is responsible for coordinating ticket operations for the Oklahoma City Blue.  The role of coordinator also includes supporting the team’s day-to-day business operations including but not limited to, the areas of sales, administration, and events and entertainment.

Essential Duties and Responsibilities:

  • Responsible for Oklahoma City Blue ticket operations coordination, including processing ticket orders and payments
  • Serve as the team’s box office liaison with SMG on Oklahoma City Blue game nights
  • Create and manage Oklahoma City Blue related documents on the portal database
  • Assist with scheduling and reporting of part-time and game day payroll hours, collaborating with the payroll department to keep accurate time keeping records
  • Assist in identifying, creating and executing printed and electronic sales collateral for the Oklahoma City Blue
  • Assist in creating, implementing and hosting events related to sales for the Oklahoma City Blue
  • Work in the box office on game nights to oversee ticketing needs and problem solving
  • Assist in coordinating sales and networking calendars and various meetings
  • Track RSVPs to Oklahoma City Blue events and answer general questions from clients regarding upcoming events through service call
  • Provide administrative support to management and sales staff
  • Maintain good attendance and punctuality
  • Other duties as assigned

Requirements:

  • Ability to maintain confidentiality of sensitive company and employee information
  • Courteous and helpful approach to problem solving and proven ability to work in a team environment
  • Excellent interpersonal skills, to include demonstrated oral and written communication, rapport with all guests, departments, management, vendors and the community
  • Highly motivated, organized and detail-oriented
  • Ability to lead group events with confidence
  • Proven ability to meet multiple deadlines while maintaining a positive attitude
  • Proficiency in Microsoft Excel, Word, Outlook, PowerPoint
  • Familiarity with Archtics and TicketMaster software preferred
  • Ability to establish and maintain accurate filing systems and records retention
  • Must be available to work a flexible schedule including evenings, weekends and holidays as required

 This is a full-time, non-exempt position reporting to the Director, Development Team Business Operations.


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