Assistant, Corporate Partnership Sales - Atlanta Hawks Basketball Club (Atlanta, GA)
The Assistant, Corporate Partnership Sales will be one of the main points of contact for the Corporate Partnerships Sales team and Business Development team. Reporting directly to the Senior Vice President, Corporate Partnerships, this position will be responsible for answering questions in-person and by phone, directing calls in a prompt, decisive and courteous manner, exhibiting solid business acumen, using good judgment and providing excellent customer service to both internal and external clients. This position will also provide significant administrative support to include intensive record/database keeping, data entry and updates, calendar and schedule maintenance, arranging travel and more. Ability to work independently, keep department organized and on track, remain focused and have proven extraordinary attention to detail at all times is paramount.
Provide comprehensive support to the SVP, Corporate Partnerships to include upkeep of client database, screening of telephone calls, visitors and correspondence (both electronic and traditional), maintaining filings, making travel arrangements, maintaining calendars and coordinating meetings (set-up, catering, visitor access, parking, etc.); this position will ensure all runs smoothly at all times for the SVP
Work directly with the Corporate Partner Sales team and Business Development team to manage status reports on goals and business planning within the Corporate Partnerships department
Administer client and contact strategy including keeping excellent notes and data on contacts; manage next steps and recaps following each meeting
Develop client touch points prior to and post meetings, games, events and other opportunities as needed
Manage the contact database for the SVP, Corporate Partnerships and coordinate communications to contacts as needed
Schedule internal and external meetings, secure conference rooms and all related logistics, produce meeting agendas, presentation materials and all other related items
Coordinate and oversee general office needs for department (stationary, office supplies, business cards, etc.)
Coordinate client services for the SVP, Corporate Partnerships including ticket requests, parking, reservations, etc.
Maintain a positive rapport with clients and vendors and provide assistance and details as needed
Process invoices in accordance to Accounting policies, procedures and deadlines
Process expense reports in a timely and accurate manner
Develop in-gamen meet and greets for SVP, Corporate Partnerships and maintain an up-to-date record of contacts in attendance at all events
Other duties and projects as assigned
Perform various other special project duties or tasks as may be assigned from time to time
Bachelor degree or higher
Minimum three (3) years of experience providing comprehensive support to senior level executives required; additional years of experience are a plus
Preferred experience in client-facing and customer service positions
Ability to think creatively, while still being business minded and focused
Strong computer skills with heavy experience using Microsoft Office products such as Outlook, Word and Excel; database management software/CRM systems is a plus
Excellent verbal and written communication skills including grammatical, editing and proofreading skills
Ability to work with internal and external clients with a positive, customer service-oriented attitude, while getting tasks completed in a swift and quality manner
Strong, proven organizational skills are required; candidate must have countless examples of specific ways they have kept themselves and their executive focused and organized
Effective at managing tasks independently
Strong sense of discretion and confidentiality
Experienced in standard office procedures, policies and sense of decorum
This is a Temporary Position - Full Time. Duration - Up to 16 weeks.
Key Responsibility Areas: Other duties may be assigned.
Provides administrative support to the Human Resources Department.
Maintains Application/Resume-tracking database.
Responds to Application/Resume inquiries.
Maintains team member personnel files.
Processes New Hire paperwork.
Processes Termination paperwork.
Maintains I-9 compliance.
Maintains filing system.
Coordinates department office supplies.
Assists with event set-up requests
Assists with New Hire Orientation and Benefits Orientation as needed.
Schedules and coordinates interviews with potential candidates; coordinates travel arrangements for out of town candidates as needed.
Assist with Employee Recognition Programs as needed.
Assist with Job fairs as needed.
Two years’ experience in an administrative support role is preferred.
Experience in a Human Resources role is also preferred.
Computer skills including in-depth working knowledge of Microsoft Word, Excel, Power Point and Outlook.
Must be highly organized with the ability to multi-task.
Work with a sense of urgency and priority.
Ability to work independently and as part of a team.
Must have strong interpersonal communication skills.
Proven ability to professionally deal with confidential information.
Strong customer service orientation.
When you apply for this job online, you will be required to answer the following questions:
1. Why are you interested in this position?
2. What are your salary requirements?
3. Understanding that this a strickly a temporary full-time position? Are you able to work 40 hours a week for up to 16 weeks?