Current available jobs in Administration/General Management:





Administration/General Management: Human Resources Generalist
Coordinator of Human Resources - Charlotte Hornets (Charlotte, NC)

POSITION OVERVIEW
The Coordinator of Human Resources is responsible for the day-to-day administrative support and activities relating to the Human Resources department. The Coordinator of Human Resources, is responsible for providing a wide range of high-level, confidential administrative support to the Vice President, Human Resources.  Position must be able to interface well with all levels of the company and to represent the department and organization in a highly professional manner. 

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Performs complex and confidential administrative functions including but not limited to organizing confidential files, performing data entry, copying, faxing, and maintaining accurate records
• Processes all communications, including phone calls, email, correspondence, mail, memos, and faxes; responds independently when possible
• File management – including organization, filing documents, updating files as needed and in compliance with applicable laws
• Responding to and preparing department correspondence, including but not limited to faxes, mail, voice mails
• Manages and reconciles department’s budget as well as process department invoices
• Ordering department supplies
• Complete monthly corporate credit card reports
• Greeting visitors
• Manage department calendar, including scheduling meetings, interviews, monthly events; prepares agendas and materials for meetings
• Make appropriate travel arrangements for department, interview candidates
• Assisting with event planning as needed
• Assist with recruiting efforts including but not limited to responding to job inquiries, scheduling interviews, updating company job hotline and website, reference checks, part-time application events
• Prepare and distribute agendas and minutes from all department meetings
• Provides customer service to all internal and external contacts
• Preparing reports
• Assist with workers compensation management
• Provide HR support at arena events when necessary
• Assist with special projects/research as needed
• Communicate with high level executive management
• Ensures Vice President, Human Resources is aware of issues which may need immediate attention
• Other duties as assigned by manager

REQUIRED SKILLS, EXPERIENCE, AND ABILITIES
(To perform the job successfully, the candidate should demonstrate the following competencies to perform the essential functions of this job.)
• Bachelors Degree from an accredited college or university with major coursework in human resources, business administration, sports management or other related field
• 1-3 years business experience
• Presents self in professional manner and have ability to interact with all levels of organization and outside contacts
• Ability to maintain the highest level of confidentiality
• Interpersonal skills – listens to others, works well in a team environment
• Team-player
• Ability to work in fast-paced environment
• Excellent communication skills including written and verbal; ability to present ideas clearly and concisely
• Strong organizational skills
• Planning and organizing, can prioritize work activities; uses time efficiently
• Detail Oriented
• Adaptability – adapts to change in the work environment, manages competing demands and is able to handle frequent changes
• Dependability – consistently at work on time, follows instructions, responds to manager’s instructions
• Ability to multi-task
• Excellent computer skills – including all Microsoft Office software programs
• Ability to work extended hours including nights, weekends, holidays
• Required to attend company events/games
 


Note: This position was originally posted on the Charlotte Hornets employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Charlotte Hornets employment site.

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Administration/General Management: Office Manager
Greensboro D-League Team Business Operations Coordinator/Manager - Greensboro Swarm (Greensboro, NC)

POSITION OVERVIEW

The Team Operations Coordinator/Manager is responsible for a variety of administrative and operational functions in support of the entire business team.  This entry level – yet significant responsibility - position will be an important member of our team and will be involved in every aspect of our team business operations including, but not limited to, ticket sales, partnership sales, marketing, communications, customer service, community relations and media relations.

Essential Responsibilities

  • Assist with various administrative duties for team President
  • Maintain and order all necessary supplies and materials for office use
  • Serve as liaison with HSE Human Resources department regarding all new employees with full-time, part-time and interns
  • Serve as liaison in ticket operations with Greensboro Coliseum for all ticketing related items
  • Responsible for posting any and all job openings
  • Serve as primary liaison for all ticketing, parking and other administrative needs for business staff
  • Assist with any and all ticket sales and corporate partnership fulfillment agreements/packages
  • Assist marketing manager with any and all promotional items to be ordered
  • Provide support for all business units on daily basis, as needed
  • Serve as primary liaison with Greensboro Coliseum event manager for all game day
  • Responsible for all vendor relationships regarding office supplies, equipment, copiers, etc
  • Assist with all customer service initiatives for organization
  • Perform other related duties, tasks and responsibilities are required by team president from time-to-time

REQUIRED SKILLS, EXPERIENCE, AND ABILITIES

(To perform the job successfully, the candidate should demonstrate the following competencies to perform the essential functions of this job.)

  • Bachelor’s Degree required; major in Sports Management, Marketing, or other related field preferred
  • 1-2 years’ experience in sports marketing/management atmosphere, a plus
  • Ability to multitask
  • Proficient in MS Office applications
  • Ticket operations a plus
  • Excellent verbal and customer service skills
  • Detailed oriented and organized approach
  • Proven ability to work as a team player
  • Ability to work all home games and irregular hours (evenings, weekend and holidays) as needed
  • Work independently, exercising judgment and initiative

Note: This position was originally posted on the Charlotte Hornets employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Charlotte Hornets employment site.

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Administration/General Management: Administrative/Executive Assistant
Manager, Shipping & Receiving- Full Time - Miami HEAT (Miami, FL)

Brief Description of the Position

Overview of the Job The Manager, Shipping & Receiving is expected to verify and keep records on incoming and outgoing shipments and prepare items for shipment, including but not limited to bulk mailings and to supervise the Shipping & Receiving Coordinator, Mail Clerk and Shipping & Receiving Clerk.

Responisbilities include: Keeping record of deliveries and obtaining rebates and/or reimbursements where applicable with FedEx and UPS. Examing and routing incoming shipments; rejecting damaged items; recording shortages; and corresponding with the shipper for rectification. Preparing and expedite shipments which include, but are not limited to, determining the method and mode of shipment to customer requirements; determining labeling requirements; preparing and affixing shipping labels on packed carton; preparing all shipping documents and affixing postage. Assisting with mass mailings and shipments, in coordination with the department managers. Maintaining inventory of shipping materials and supplies. Negotiating contracts with FedEx, UPS and Pitney Bowes. Supervising the Mail Clerk and Part-time Shipping & Receiving Clerk. Track and record all employee shipments through USPS, FedEx and UPS and forward to payroll for deductions. Conduct annual performance reviews. Executing special HEAT Group-related projects as assigned.

High school diploma or GED. At least 3 years of shipping and receiving experience with knowledge of MS Office (Word, Excel, Outlook),  Pitney Bowes, and FedEx Ship Manager.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP


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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, IT - Miami HEAT (Miami, FL)

Brief Description of the Position:

Overview of the Job: This position is for an I.T. Administrative Assistant role at The Miami Heat.  In this position you will provide services to assist the information technology team such as general filing, pre-screening telephone calls, scheduling meetings, tracking small inventory, processing orders and monitoring utility bills.  You will be working with a team of I.T. engineers and reporting to the directors of the I.T. departments.  This is an excellent opportunity for any candidate seeking a stable opportunity to work in an exciting environment and become part of a family atmosphere.                 

Responsibilities

Ø  Organize and schedule appointments amongst I.T. directors

Ø  Proofread emails and documents as needed

Ø  Take dictation and record meeting minutes as needed

Ø  Serve as Liaison between other departments such as marketing, event services, box office, etc.

Ø  Assist in monitoring and maintaining I.T. utility services such as cellular plans

Ø  Process, submit and organize purchase orders, requisitions, invoices, credit memos, reconciliations, expense reports and other miscellaneous financial forms

Ø  Assist in compiling and developing annual budget

Ø  Assist in organizing and entertaining meetings such as food deliveries and scheduling with third parties

Requirements

Must be proficent in the following:

ü  Microsoft Office Applications such as Word, Excel, Power Point and Outlook

ü  Microsoft Windows file system skills such as creating folders, files and using share drives

ü  Basic understanding of smartphones such as placing a call, receiving a call and browsing the web

Candidate must possess the following qualities:

ü  Excellent communication skills

ü  Ability to work well in a team environment, welcome constructive criticism and have a positive attitude towards colleagues and guests

ü  Excellent organizational skills

ü  Ability to multitask when required

Special Note: Qualified Candidates will participate in an initial screening interview, a written test and a basic hands-on test.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP

Note: When you apply for this job online, you will be required to answer the following questions:

1. (Yes/No) Are you familiar with managing an outlook calendar?
2. (Yes/No) Are you proficient at Microsoft Windows file system skills such as creating folders, files and using share drives?
3. What is your salary requirement for this position?
4. (Yes/No) Do you know how to operate a smartphone?
5. How many words per minute do you type?
6. How many years have you been in an Administrative Assistant role?


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