Current available jobs in Administration/General Management:





Administration/General Management: Administrative/Executive Assistant
Executive Assistant - Golden State Warriors (Oakland, CA)

About the position

Would you like to be part of the Bay Area’s professional NBA team? With minimal supervision, the person in this role will have responsibility for providing administrative support to various executive level leaders. The ideal candidate will be a self-motivated individual who can demonstrate initiative, flexibility, teamwork, maturity under pressure, and anticipate and resolve problems before they escalate. This is an excellent opportunity to share your expertise and knowledge within a growing and exciting sports organization that values your initiative, creativity and drive for results.

This newly created position is located in Oakland, CA

Key Responsibilities

  • Provide varied executive administrative support to various C-level executives.
  • Facilitates and manages the Executive’s accessibility and open lines of communication with staff; interfaces with internal and external customers on behalf of executive and company.
  • Manage business travel arrangements including flights and hotel accommodations.
  • Collect and prepare information for use in discussions/meetings of executive staff and outside individuals.
  • Prepare presentation materials for internal and external meetings.
  • Make high level contacts of a sensitive nature inside and outside the company.
  • Manage calendaring (using Microsoft Outlook)
  • Responsible for expense submissions, filing, phone/meeting
  • Maintains distribution lists and simple database information, as needed.
  • Manages and prioritizes incoming email and mail.
  • Ability to occasionally work home games at the Oracle Arena.
  • Takes initiative on any requests and inquiries of an administrative nature.
  • Other duties as assigned

 Required Experience, Skills & Competencies

  • A Bachelor’s degree, preferably in business administration or related field.
  • 3 to 5 years of experience as an Executive Assistant, preferably supporting C-level leaders
  • High integrity and ability to maintain confidentiality of sensitive information
  • Ability to quickly and independently execute
  • Ability to work well across the organization with employees of all levels and in all departments
  • Experience with fast-growing organizations is a plus
  • Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Excellent verbal and written communication skills; ability to communicate with employees at all levels within the organization

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have 3+ years of experience as an Executive Assistant supporting C-level leaders?


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Administration/General Management: Administrative/Executive Assistant
Special Assistant to EVP/Chief Revenue Officer - Orlando Magic (Orlando, fl)

JOB SUMMARY

Provide executive level support including administrative, strategic planning, special projects, and analytical and forecasting support.

 

JOB RELATIONSHIPS

  • Reports To:  EVP/CRO           

 

GAME/EVENT RESPONSIBILITIES

  • Game night responsibilities Yes:
  • Approximate number of games worked per season: 21-40
  • Event night responsibilities:  Yes
  • Approximate number of events worked per season: 21-40

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

·         Manage/Maintain EVP/CRO Office:

    1. Maintain project files
    2. Update appropriate touchbase/project folders
    3. Formulate correspondence
    4. Maintain communication with internal and external stakeholders

·         Identify, analyze and report (including presentation preparation) on NBA League trends that impact profitability in all areas of sales including but not limited to Ticket Sales, Retail Operations, Corporate Partnerships, Premium Sales, and Ticket Operations.

·         Analyze and report on other (outside of sales areas) collected research data, including development of presentation as needed.

·         Research and maintain catalog of business approaches from other NBA and professional sports markets including organizational charts, ticket pricing, marketing, sponsorship, digital and luxury suite information.

·         Responsible for keeping the EVP/CRO updated on all key business matters related to business and basketball to ensure up-to-date and timely information is communicated prior to key events/meetings.

·         Responsible for managing EVP/CRO’s  calendar, including but not limited to schedule meetings, briefing and preparing the EVP/CRO prior to meetings, appropriate room set up, ordering refreshments/lunch, AV need, reservations, preparing agendas, handouts and materials as needed (including recommending what is needed for each meeting event).

·         Responsible for the management, organization and maintenance of all confidential department project files including correspondence documents, contracts/agreements, meeting agendas, meeting minutes/summaries and timelines.

·         Manage development and preparation of information and materials for ops meetings, touchbases, presentations, and correspondence including recommending content.

·         Manage and communicate weekly Sales & Marketing Report and bi-weekly Family Report for EVP/CRO.

·         Attend Magic Operations & Sales & Marketing meetings; Prepares meeting notes and action items.

·         Manage day to day communication including response to letters or any other formal business correspondence with internal stakeholders, including Orlando Magic Leadership, staff, and the CEO’s office.  Includes responding on behalf of the EVP/CRO exercising discretion and independent judgment.

·         Manage day to day communication with external stakeholders, including NBA League Office, civic and community business leaders, season ticket holders, premium seat holders and corporate partners. Includes responding on behalf of the EVP/CRO exercising discretion and independent judgment.

·         Track and report on short-term and long-term action items/projects.

·         Coordinate all travel, hotel accommodations, car rental reservations and preparation of agendas or itineraries necessary.

·         Manage annual department budget preparation process including the monthly reconciliation of department expenses.  Responsible for monitoring and tracking all invoices and statements and properly coding all department expenses.

·         Provides support to other Corporate Office team members, as necessary.

·         Coordinate NBA rep quarterly visits; meetings with CRO’s team.

·         Manage EVP/CRO’s seasonal comp ticket log and assist with game ticket distribution.

·         Works games and events, as necessary.

·         Performs other duties as assigned.

 

QUALIFICATIONS

  • Bachelor’s degree in business, finance, marketing or related field.  Master’s degree preferred.
  • 2-3 years of professional or collegiate sports / business related experience.

·         Excellent verbal and written communication skills with an emphasis on business writing skills.

·         Exceptional organizational skills, time management skills and attention to detail required.

·         Ability to work independently, demonstrate initiative and work well under pressure.

·         Ability to meet tight deadlines and changing priorities while managing multiple tasks/projects

·         Strong teamwork and team synergy skills required.

·         Ability to interact professionally and confidentially with all levels of management and staff.

·         Excellent ability to establish rapport with others and ability to build strong interpersonal relationships.

Ability to work independently without supervision, be self-directed and demonstrate initiative.

  • Strong financial and analytical skills; including financial modeling.

·         Proficient in Microsoft Office, Outlook, Word, PowerPoint and other related computer skills required.

·         Punctual, positive attitude and cooperative spirit.

·         Exhibit good judgment and decision-making skills.

·         Willingness to work a flexible schedule including long and irregular hours based on the changing priorities of the department.


Note: This position was originally posted on the Orlando Magic employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Orlando Magic employment site.

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