Administration/General Management: Administrative/Executive Assistant
Legal / HR Assistant - Los Angeles Clippers (Los Angeles, CA)
Reporting directly to the General Counsel, this position will serve as the Executive Assistant to the General Counsel and department assistant to the Human Resources Department. This position is responsible for providing a wide rage confidential administrative support for the Vice President of Human Resources and day-to-day activities relating to the Human Resources department.
PRINCIPAL DUTIES AND RESPONSIBILITIES (*ESSENTIAL FUNCTIONS)
Paralegal Duties and Responsibilities:
•Perform legal research including but not limited to analyzing codes, court decisions, statutes, NBA rules and regulations and legal articles and documents pertaining to broadcast agreements, entertainment agreements, employment agreements, sponsorship agreements, merchandising agreements, vendor/service agreements, waivers, consents, real estate documents, finance documents, and legal correspondence for extensions, terminations, breach, trademark infringement, etc.
•Review, summarize and analyze corporate documents, NBA documents and major partner agreements; compile information and offer feedback as to whether employment practices, human resources, and general business practices comply with international, federal, state and local laws and regulations.
•Prepare all documents required to maintain registrations, corporate qualifications and business licenses.
•Assist General Counsel in the preparation and review of various commercial contracts including but not limited to consulting services agreements, retainer agreements, intellectual property agreements, non-disclosure agreements, and sponsorship agreements.
•Assist General Counsel in documenting and implementing all necessary Company policies, compliance procedures and protocols and ensure incorporation into Company’s contractual documents.
•Update and manage the Company’s contracts management system, as necessary.
•Assist with obtaining appropriate signatures by Company officers on contracts and back-end processing after execution.
•File, monitor and maintain intellectual property for the L.A. Clippers including trademark and copyright registrations.
•Maintain portfolio of marks in assigned jurisdictions on a routine basis, including meeting deadlines for renewals and other actions required to keep trademark registrations in force, calendaring dates, assembling information and preparing documents such as affidavits and declarations as required.
•Assist outside counsel with all Company related legal matters.
•Prepare a wide range of documents requiring the use of advanced word processing and formatting features, including but not limited to contracts, worksheets, presentations, memoranda, schedules, correspondences, organizational charts, pleadings and discovery.
•Maintain physical and electronic files and records and oversee office filing systems.
•Discreetly organize and maintain corporate documents that are confidential in nature. Track and organize contracts and other corporate, regulatory and employment matters; maintain contract database and records retention guidelines.
•Proofread all material produced to ensure that spelling, grammar and terminology are correct, typographical and other errors are correct, and format standards are followed within the specified guidelines.
•Research relevant civil procedure codes and court rules and file documents with the courts.
•Provide assistance on litigation and claims; track the status of claims, cases and calendar deadlines for litigation matters and other projects.
•Provide general support, advice on policies, and answers to general inquiries for Clippers Foundation.
Executive Assistant Duties and Responsibilities:
•Performs complex and confidential administrative functions including but not limited to organizing confidential files, performing data entry, copying, faxing, and maintaining accurate records
•Coordinate and manage all administrative matters affecting General Counsel’s office and the Human Resources Department, including department budgets, invoices from outside counsel and other vendors, travel and expense reimbursements, and department meetings and schedules.
•Arrange travel and conferences, prepare and submit travel-related documents and maintain travel information as necessary.
•Monitor incoming telephone calls, voicemails and e-mails and respond accordingly. Inform General Counsel of important requests needing immediate attention.
•Coordinate and arrange logistics for external functions including meetings, workshops, conferences, entertainment, receptions and dinner arrangements.
•Organize the office record keeping system; create and maintain notebooks for General Counsel’s professional memberships and board meetings.
•Manage and maintain calendar for General Counsel requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings.
•Record minutes, prepare agendas, compile other materials for meetings, and maintain permanent and confidential records of meetings.
•Provide technological support on an ongoing basis; use internet-based meeting programs; arrange teleconferences and webcasts; arrange and reserve conference rooms, catering, audio visual and telephone equipment for meetings and conferences as requested.
•Interact with all levels within the organization including senior management and serve as an external communication bridge between various departments.
•Receive, sort, log, and route mail.
•Photocopy, scan, collate, distribute, and file documents.
•Maintain inventory of office supplies.
EDUCATION AND EXPERIENCE
•Prior work experience handling confidential and sensitive data and information as part of job responsibilities.
KNOWLEDGE, SKILLS AND ABILITIES
•Strong interpersonal skills including ability to communicate effectively with a variety of contacts, including outside attorneys, senior management and business associates.
•Sound judgment and decision making skills.
•Proficient in Microsoft Office and Lexis-Nexis/Westlaw research programs.
•Must be able to work a flexible and dynamic work schedule that accommodates the needs and demands of the stakeholders in regards to project requests.
•High level of personal integrity and professional ethics.
•Flexible and adaptable to changing business conditions.
Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, Information Technology- Full Time - Miami HEAT (Miami, FL)
Brief Description of the Position
Overview of the Job:The IT Administrative Assistant provides administrative support and coordination activities for a team of people. The primary responsibility is to provide administrative support to the SVP & CIO with secondary support to the entire IT department. This includes, but is not limited to scheduling appointments; pre-screen telephone calls and provide information to callers; take dictation and record meeting minutes (as needed); compose and edit memos; general filing; transcribes notes; research and create presentations; generate reports; handles multiple projects; prepares requisitions and purchase orders; monitors and processes invoices for payment; prepares expense reports; may assist with compiling and developing the annual budget; schedule meetings; maintain calendars; process mail; and other physical asset management functions.
General filing; pre-screen telephone calls; provide information to callers.Scheduling appointments; prepares requisitions and purchase orders; monitors and processes invoices for payment; prepares expense reports; maintain calendars; process mail; and other physical asset management functions. Take dictation and record meeting minutes (as needed); compose and edit memos; general filing; transcribes notes; Liaison with other Departments, for example, Marketing, Event Services, Box Office, etc.; Research and create presentations; May assist with compiling and developing the annual budget; Overall operational efficiency; Accuracy in processing tasks; Timely processing of purchase orders and invoice payments; Effective communications with others; promotes and builds positive relationships with other departments.
Bachelor's degree (B. A.) from an accredited college or university and one to two years related experience and/or training. Minimum of four years of Administrative experience.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP