Administrative Assistant - LA Clippers (Los Angeles, CA)
**Please include cover letter with your submission. Submissions without cover letter will not be considered.**
JOB SUMMARY The Administrative Assistant will be the main point of contact for the Ticket Sales and Service department. Reporting directly to the SVP Sales & Service, this position will be responsible for answering questions in-person and by phone, directing calls in a prompt, decisive and courteous manner, exhibiting solid business acumen, using good judgment and providing excellent customer service to both internal and external clients. In addition, this position is expected to have the wherewithal to think creatively about revenue generation, client needs, lead generation, etc. This position will also provide significant administrative support to include intensive record/database keeping, data entry and updates, calendar and schedule maintenance, arranging travel and more. Ability to work independently, keep department organized and on track, remain focused and have proven extraordinary attention to detail at all times is paramount.
PRINCIPAL DUTIES AND RESPONSIBILITIES •Provide comprehensive support to the SVP Sales & Service to include upkeep of client database, screening of telephone calls, visitors and correspondence (both electronic and traditional), processing client ticket requests, maintaining filings, making travel arrangements, maintaining calendars and coordinating meetings (set-up, catering, visitor access, parking, etc.). •Administer client and contact strategy including producing a handwritten note within 24 hours after the meeting and keeping excellent notes and data on contacts. •Schedule internal and external meetings, secure conference rooms and all related logistics, produce meeting agendas, presentation materials and all other related items. •Coordinate and oversee general office needs for department (stationary, office supplies, business cards, special projects, etc.) •Coordinate client services including ticket requests, parking, reservations, etc. •Maintain a positive rapport with clients and vendors and provide assistance and details as needed. •Represent company at highly-visible and prestigious events and serve as an event host as required. •Process invoices in accordance to Accounting policies, procedures and deadlines •Process expense reports in a timely and accurate manner •Record meeting discussions (i.e. Weekly Sales & Marketing meeting) and memorialize meeting notes with distribution to list in a timely manner. •Performs other duties and projects as assigned.
CHARACTERISTICS / QUALIFICATIONS •Must have a Bachelor degree or higher. •Minimum five (5) years of experience providing comprehensive support to senior level executives •Ability to think creatively, while still being business minded and focused. •Strong computer skills with heavy experience using Microsoft Office products such as Outlook, Word and Excel; database management software/CRM systems is a plus. •Excellent verbal and written communication skills including grammatical, editing and proofreading skills. •Ability to work with internal and external clients with a positive, customer service-oriented attitude, while getting tasks completed in a swift and quality manner. •Strong, proven organizational skills are required; candidate must have countless examples of specific ways they have kept themselves and their executive focused and organized. •Basic understanding of accounting principles and procedures. •Effective at managing tasks independently. •Strong sense of discretion and confidentiality. •Experienced in standard office procedures, policies and sense of decorum.
Administrative Assistant - Philadelphia 76ers (Philadelphia, PA)
Job Title: Administrative Assistant Department: Business Development & Brand Marketing Reports To: Director, Business Development
The Philadelphia 76ers is currently seeking an Administrative Assistant. This position will support Business Development, Corporate Partnerships, and Sales senior team members. This position coordinates scheduling, processes reports, makes travel arrangements, maintains calendars and provides other administrative support to three very busy executives. The Assistant must have the ability to maintain a high level of confidentiality at all times, multi-task in a fast paced, high energy environment, and anticipate needs and workflow.
Philadelphia 76ers is an Equal Opportunity Employer (EOE).
SPECIFIC DUTIES AND RESPONSIBILITES:
Manage Outlook calendars and keep Executives on time for daily meetings
Schedule meetings and conference calls with both internal and external attendees
Process business expense reports in a timely manner
Coordinate and schedule travel arrangements
Handle highly confidential information in an appropriate and professional manner
Perform record meeting/note taking at various meetings
Act as a liaison with the Executive Office and other departments
Provide assistance in research/fact-finding for presentations and other initiatives
Provide assistance in reaching staff/other key contacts by phone and in the office
Ad Hoc Analysis
Other duties as assigned by Executives
Bachelor’s degree from accredited college
Minimum of 3 years’ previous work experience in an Administrative function
Excellent written and verbal communication skills; ability to present ideas clearly and concisely
Must have the proven ability to management multiple projects and meet deadlines
Administration/General Management: Human Resources Generalist
HR Manager - Phoenix Suns (Phoenix, AZ)
Human Resource Manager
The HR Manager will manage and support the day to day operations of the HR department.
Primary (Essential) Duties
Manage the day to day operations of the HR department to include but not limited to recruiting/onboarding, performance management, compensation, benefits and training, while providing support to HR Generalist, Benefits Administrator, and HR Coordinator
Develop and implement human resources programs, policies and processes throughout the organization
Oversees and delivers New Employee Orientation
Manages the exit process including conducting exit interviewing and outplacement if necessary
Files EEO-1 annually, new hire reporting monthly and maintains other records, reports and logs pertaining to applicant/new hire processing
Responsible for HRIS development including maintaining company organizational charts
Respond to unemployment claims and represent the organization in unemployment hearings
Create, manage and maintain HR website
Handles employee relations issues including determining disciplinary action up to and including termination
Manage and resolve investigations and EEOC claims
Keep current on legal requirements and legislation related to the field of Human Resources
Partner with the VP, HR to analyze organizational capabilities, drive organizational design and structure improvements to support delivery of the current and future business strategy.
Ensuring we are in legal compliance in all facilities
Update Employee Handbook as needed
Collaborates and coaches managers/directors on key employee related issues and performance management topics
Leads specific HR Projects and/or Software Implementations. Demonstrates commitment to the process of continuous improvement through individual and team-focused goals and activities
Assists managers with creating an environment that encourages maximum individual and team effectiveness. Provides counsel and facilitates conflict resolution to address issues for both employees and managers in a manner consistent with company policies, practices and legal considerations.
Knowledge, Skills and/or Abilities
Excellent verbal and communication skills
Ability to work with individuals at all levels, including part time, full time, management and executive positions
Ability to represent the organization via speaking engagements and other public events
Bachelor’s degree in related field or equivalent experience. Post-graduate degree, training and/or HR certification preferred
Minimum of 5 years human resources related experience, 3 of which at an exempt level
Previous management experience preferred
Working Conditions and Physical Demands:
Traditional business hours with occasional weekends, evenings, and some holidays to meet business needs
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.
The Phoenix Suns are an Equal Opportunity Employer