Current available jobs in Administration/General Management:




Administration/General Management: Office Manager
Front Desk Coordinator - Iowa Energy (Des Moines, IA)

FRONT DESK COORDINATOR

Position: Seasonal (September - April) & Part-Time

Pay: Hourly

The Iowa Energy basketball team is looking for someone to provide front desk coverage on a weekly basis, as well as on game days.  The ideal candidate will be enthusiastic, dependable and a self starter.  This person will provide general office support, answer phones, process ticket orders and, most importantly, be the first point of contact in the front office. 

This position is seasonal (September through April), part-time (20 hours per week, plus additional game day hours) and paid hourly.  Hours will likely be 10am-3pm Tuesday-Friday and 12-8pm on home game days.  Schedule will be flexible to best fit needs of the Energy office and the chosen candidate.

Essential Responsibilites (includes but not limited to):

  • Answer phones
  • Process phone and/or walk-in ticket orders
  • In charge of "Tickets for Kids" program coordination
  • Donation request fulfillment
  • Create and send invoices
  • Assist in processing of Accounts Payable and Accounts Receivable items
  • Miscellaneous office duties as assigned

Qualifications/Skills:

  • Customer service experience preferred
  • Strong communication skills
  • Strong organizational and multi-tasking abilities
  • Highly self-motivated
  • Graphic design experience preferred but not required

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Administration/General Management: Office Manager
Bookkeeper / Office Manager - Maine Red Claws (Portland, ME)

Position Description:  Manages the overall operational needs of the front office.

Major Areas of Responsibility:  

Bookkeeping and cash management for front office, merchandise store, and foundation.

  • Basic knowledge of accrual accounting
  • Accounts payable and receivable
  • Preparing and submitting monthly financial reports
  • Monthly reconciliation of bank and credit card accounts
  • Reconciliation of ticketing software, credit card processing software, and QuickBooks Software
  • Checking sales staff commission reports against ticketing software and money received
  • Bank deposits
  • Monthly invoicing for basketball operations costs

Human Resources

  • Payroll for full time and seasonal employees
  • Coordinating health care coverage for employees
  • Executing new hire paperwork and onboarding
  • Reporting monthly numbers to Department of Labor studies

Responsibility for the Maine Red Claws Internship Program

  • Contacting and organizing with career services at colleges and universities
  • Interviewing, hiring and training of interns
  • Completing school evaluations for interns when needed
  • Being point of contact for interns within the organization

Management of the Maine Red Claws Team Store

  • Inventory management
  • Cash management
  • Ordering from official League and various other vendors
  • Management of the online store
  • Set up, break down, and selling at all homes games during the season
  • Pay monthly sales tax
  • Monthly phone call with League office and other teams retail/merchandising officials

Office Management

  • On site IT management
  • Coordinating with service vendors (insurance, printing needs, office supplies, cleaning staff, building management, parking garage)

Requirements:

  • Bachelor's degree
  • Professional individual willing to lead by example 
  • Highly motivated with a desire to continue to make the Maine Red Claws a top tier franchise in the NBA Development League
  • Comfortable and confident on the phone or in individual/group presentation settings
  • Strong communication and computer skills (QuickBooks, Microsoft Word, Excel and Powerpoint preferred) 
  • Detail-oriented and organized; ability to handle several projects at once
  • Must be willing to work long hours and committed to exceeding expectations

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you in the Portland, ME area?


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Administration/General Management: Administrative/Executive Assistant
Event Coordinator (Entry-Level) - Sacramento Kings (Sacramento, CA)

Summary:  The Events Coordinator is responsible for assisting in the organization, execution and production elements of Sacramento Kings and Golden 1 Center related events, both in-arena and at off-site locations as directed by the Director, Event Production.

Key Responsibility Areas (KRA’s):

  • Assist in identifying the needs of internal clients as it relates to events.

  • Co-manage and co-produce events that meet the needs of internal clients.

  • Ensure that all necessary internal and external resources are procured to ensure production of successful events.

  • Ensure that all required information is communicated to and between clients, Marketing Dept., and all internal and external resources.

  • Maintain budget expectations as delivered by the producer.

  • Maintain a vendor and facilities database with regular updates.

  • Clarify event policies, SOPs and processes to all internal clients.

  • Assist in continuous quality improvement (CQI) initiatives of the areas of their work.

  • Be accountable for on time deliverables of expected projects and events.

Qualifications:                     

  • Bachelor's degree (BA/BS) from four-year college or university in Stage Management, Production Management, Business Logistics or related field, or equivalent experience in special event planning/management.

  • Ability to meet strict deadlines.

  • Excellent computer skills including Word, Excel and PowerPoint.

  • Excellent time-management, problem-prevention and problem-solving skills.

  • Capable of working flexible hours such as nights, weekends, overtime, and on-call as needed.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Why are you interested in this position?
2. Please tell me a time where you planned and executed an event from start to finish?
3. What are your salary requirements?
4. Please tell me your professional event planning experience. (how many years, scope and size of events, type of events, etc).


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