The Payroll Specialist will be responsible for all aspects of preparing payrolls on multiple pay cycles.
Primary (Essential) Duties o Process payrolls on multiple pay cycles for Salaried, Hourly and Contract Staff within company pay policies and requirements of all applicable Federal, State and Local laws. o Review and analyze timesheets, payroll payment spreadsheets and all other source documents for accuracy and process them in UltiPro PDE o Balance all earning and deductions prior to finalizing the payroll for printing o Assist in balancing and preparation of all Year End reporting including W-2's o Maintain the data integrity of employee information in the UltiPro systems o Prepare Monthly reports for Accounting (i.e. check registers & direct deposit registers o Maintain AR deduction spreadsheet by employee (annual) and e-mail to Accounting Monthly o Create, review and balance bi-weekly payroll JE entry to UltiPro reports for Suns, Mercury & SES o Maintain all employee records in accordance all company and departmental policies and procedures o Other duties as assigned
Required Skills/Qualifications: • 2-3 years payroll processing experience • Attention to detail, excellent communication and analytical skills • Proficiency in Microsoft Office applications especially Microsoft Excel & Word
• Excellent organizational skills and ability to prioritize • Ability to maintain confidentiality of employees' personal data and the Organization's financial data • Experience with Ultipro and ABIMM applications preferred
Working Conditions and Physical Demands:
Traditional business hours with occasional weekends, evenings, and some holidays to meet business needs
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.
The Phoenix Suns are an Equal Opportunity Employer
When you apply for this job online, you will be required to answer the following questions:
1. Do you have experience with paying employees who perform services in multiple taxing jurisdictions?
2. Do you have knowledge of general accounting principles?
3. Do you have any experience with creating detailed documents for employee training and reference(i.e. FAQs, timekeeping procedures, etc.)?
Capsule Position Description: The Payroll Manager is primarily responsible for supporting the business by developing, maintaining, and overseeing the efficient function of the Payroll department and its Team Members.
Key Responsibility Areas (KRA’s):
Manage the payroll team to support business growth while also generating efficiencies, including the establishment of operational objectives, metrics, and assignments.
Coordinate the processing of regular and special payrolls, commissions, maintaining related records, ensuring that all tax issues are properly addressed, preparing accounting transactions, posting to the general ledger, and closing each cycle in a timely manner consistent with internal governance and accounting requirements.
Keep abreast of industry trends to ensure compliance with company policies and federal, state and local government regulations and reporting requirements and ensure payroll tax payments are in compliance with applicable federal, state, and local tax laws.
Oversee all critical payroll internal controls and procedures, including developing and enforcing standards, to ensure the accuracy and timeliness of payroll processing, and to ensure compliance with Sarbanes-Oxley including the maintenance of files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
Work with Ceridian, Workday and internal departments to implement new and changing requirements by both the government and company and ensure that all payroll administration and accounting processes are regularly evaluated to be as streamlined and efficient as possible.
Develop and prepare general ledger reconciliation reports summarizing payroll, commissions, bonus payments, deductions, withholdings, etc. to other third party instruments i.e. Ceridian, Workday, IRS Form 941, etc.
Promptly executes all post-processing audits to validate payroll accuracy and make any necessary adjustments with the goal of an error-free payroll.
Work with HR and IT as necessary to manage the implementation and maintenance of payroll and payroll related systems and oversee all functionality of Ceridian, Workday and TMSS time and attendance software application.
Ensure systems are designed, developed, tested, and implemented to support our growth, complexity, and scale.
Serve as the expert for payroll matters ensuring that cases are resolved as quickly as possible with a focus on providing superior customer service
Manage special payrolls for player and other contracted personnel.
Manage 401(K) and pension funding requests to ensure timely and accurate general ledger postings to the business and team member accounts.
Prepare payroll related financial reports as requested by management.
Serve as key reference for payroll preparation/inquiries during all annual audits.
Create training and development opportunities for payroll staff.
Key Competency Areas (KCA’S):
The individual in this position is expected to demonstrate appropriate knowledge, skills and attitudes in the following areas:
Service Orientation – Committed to providing world-class service to internal and external customers. Dedicated to creating WOW! moments by exceeding the expectations and requirements of internal and external customers. Acts with customers in mind and establishes effective relations with customers and co-workers. Works collaboratively with others to accomplish objectives. Generates solutions which generally benefit all involved parties. Contributes to team synergy by working as a productive member of the team and demonstrating respect, trust and confidence.
Achieves Excellent Results – Completes tasks at a high level, reflecting quality and attention to detail at every stage – from inception, to planning, to execution. Anticipates problems and opportunities; takes initiative in determining what needs to be done; follows through to completion. Demonstrates the value of innovation through creative problem-solving and innovative thinking. Understands and demonstrates commitment to the principle that WOW! is the Only Standard.
Business Professionalism – Demonstrates the value of integrity by behaving in accordance with the highest standards of honesty, truthfulness, ethics and fair dealing. Demonstrates the appropriate level of proficiency in the principles and practices of one’s positions and department. Demonstrates the technical and analytical expertise needed to excel in the job. Exhibits strong decision making skills.
Adaptability and Openness – Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Identifies problems, practices good judgment, and confers with appropriate teammates, if necessary, to resolve them. Open to changes and new innovations and works to ensure the success of such changes and innovations. Eagerness to break new ground and pursue continuous improvement.
Must have a minimum of 6 to 8 years of progressive payroll work experience.
Bachelor’s degree in Accounting preferred.
CPP certification preferred.
Experience with Ceridian, Workday, Sage 100 (MAS90), and TMSS time and attendance systems preferred.
Ability to maintain confidence and protect Human Resources/Payroll information.
Candidate must be detail oriented and have the ability to manage multiple tasks in a fast-paced high complex and deadline oriented environment.
Comprehensive understanding and prior experience with design and implementation of payroll processes and systems, internal controls, and risk mitigation.
Effectively handle multiple concurrent large projects.
Comprehensive knowledge and understanding of payroll best practices, payroll regulations (FLSA), multi-state wage/tax law, and record keeping/administration required.
Thorough understanding of Generally Accepted Accounting Principles (GAAP).
Strong analytical and problem solving skills.
Proven experience resolving complex payroll matters, evaluating risks, analyzing possible outcomes and making good decisions based on the information available.
Excellent verbal and written communication skills including the ability to interact professionally within all levels of the organization.
Fundamental knowledge of taxable and non-taxable expenses.
Ability to work independently and balance multiple projects and processes simultaneously.
Experience in fast-paced, rapidly growing environments.
Collaborative and customer-service focused work style.
Must be proficient with Microsoft Office, Excel and Word software applications.
Experience implementing policy and training.
Capable of working extended hours such as nights, weekends, and holidays as necessary.
When you apply for this job online, you will be required to answer the following questions:
1. Describe your experience with Ceridian, Workday, Sage 100 (MAS90), and TMSS time and attendance systems.
2. Describe your experience with design and implementation of payroll processes and systems, internal controls, and risk mitigation.
3. Describe your experience managing a payroll team.
4. What are your salary requirements, be specific.