Current available jobs in Administration/General Management:




Administration/General Management: Human Resources Generalist
Coordinator, Human Resources - Brooklyn Nets (Brooklyn, NY)

ABOUT BROOKLYN SPORTS & ENTERTAINMENT

Brooklyn Sports & Entertainment (BSE) manages state-of-the-art venues and premier sports franchises, delivering dynamic content and experiences for audiences. BSE oversees programming, marketing, sales, and operations for Barclays Center and NYCB LIVE, and manages and controls the NBA's Brooklyn Nets and its Development League team, the Long Island Nets, as well as the business operations of the NHL's New York Islanders.

Barclays Center, which opened on September 28, 2012, offers 17,732 seats for basketball, 15,795 for hockey, and up to 19,000 seats for concerts, and has 101 luxury suites, four bars/lounges, four clubs, and 40/40 CLUB & Restaurant by Tanduay Rum.

NYCB LIVE, scheduled to reopen April 5, 2017 after extensive renovation, will offer 13,000 seats for hockey, 13,500 for basketball, and 14,500 for standard concert configurations, with the ability to flex up. The bowl will have a theater seating option for 4,000 guests. With a focus on emerging businesses, BSE identifies and creates alliances, strategic partners and other business opportunities to ensure the success of its assets.

Our Mission: Brooklyn Sports & Entertainment is committed to creating memories through our world-class state-of-the-art venues, professional sports franchises and emerging businesses.

For additional information, please visit Brooklynse.com.

Brooklyn Nets, LLC is an Equal Opportunity Employer (EOE)

I. SUMMARY

The Human Resources Coordinator is a hands-on representative of the Human Resources (HR) department whose job is to help facilitate all basic HR functions.  With diverse yet substantive job responsibilities, the HR coordinator works with both current employees and new hires, making this a key position within the organization.

In addition to being the point-person for basic HR inquiries from our employee population, this position is responsible for preparing and coordinating New Hire Orientation, assisting with benefits administration, ensuring that employment folders/background checks/posters are within compliance, managing HR communications to staff and providing general support to the HR team.  This is a unique opportunity to join a rapidly growing team and organization.

Brooklyn Sports & Entertainment, LLC is an Equal Opportunity Employer (EOE).

II. ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage administrative elements of New Hire Orientation preparation;
  • Create and update employee files and ensure compliance; 
  • Assist with benefits administration – preparing materials for Open Enrollment, entering changes into HRIS system, managing communications to employees, scheduling training; answer first-line questions regarding employee benefits;
  • Ensure updates are made appropriately to policies and procedures in the Employee Handbook;
  • Assist in managing seating assignments for new hires and internal moves between our corporate locations in Brooklyn.  Liaise with business leaders, Operations/IT regarding assignments and changes;
  • Oversee process related to credentials/building access cards, business cards, and cell phone request forms; 
  • Submit background checks online to provider and ensure compliance; 
  • Help to manage announcements related to Company offers for our Health & Wellness program;
  • Draft and Disseminate Ticket Offer Announcements;
  • Maintain Organizational Charts;
  • Manage administrative component of Performance Reviews including but not limited to sending out communications around the process, creating materials, scheduling training, tracking review completion and filing;
  • Provide general support to the HR team through planning, organizing and meeting coordination;
  • Work with HR leaders on various projects including year-round internship programs (Spring, Summer & Fall programs); liaise with all divisions regarding intern(s) needs, schedule interviews for candidates for program;
  • Ad Hoc Projects in Diversity & Inclusion, Succession Planning;
  • Special Projects as assigned.

III. QUALIFICATIONS

The qualifications listed below represent the credentials necessary to perform the essential functions of this position.  To be successful in this position, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodation may be made to enable individuals to perform the essential functions.

A. Education and/or Experience

  • Bachelor’s degree required;

  • 1-2 years of relevant HR experience management.

B. Knowledge/Skills/Abilities

  • High proficiency with MS Office (Word, Excel, PowerPoint and Outlook) required;
  • UltiPro knowledge a plus; 
  • Experience managing high volume internship programs strongly preferred;
  • Demonstrated ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service and teamwork;
  • High level of integrity and ability to deal with highly confidential information in a professional manner;
  • Ability to handle multiple assignments and deadlines with accuracy;
  • Detail-oriented and proactive;
  • Ability to communicate effectively with all levels of employees, management, and customers ;
  • Strong interpersonal and teamwork skills, including adaptability, personal effectiveness, and the ability to establish  quick rapport;
  • Strong organizational and time management skills, including prioritization and follow through;
  • Must be flexible and reliable team player, both within own department and within company as a whole.

C. Certifications

None required.

V. WORKING CONDITIONS

Travel Requirements:

Infrequent Traveler (<5% travel): The incumbent may be required to travel on a very limited basis.

Physical Demands:

This position requires the ability to lift up to 15 pounds.

Work Environment:

The incumbent primarily works in an office environment, however may be expected to attend Brooklyn Nets games and related Human Resource events at Barclays on occasion.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


Note: This position was originally posted on the Brooklyn Nets employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Brooklyn Nets employment site.

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Administration/General Management: Office Manager
Lakeland Magic Business Operations Manager - Lakeland Magic D League (Lakeland, FL)

This position is in Lakeland, FL.

JOB SUMMARY

The Lakeland Magic are a NBA Gatorade League affiliate of the Orlando Magic that is located in Lakeland, Florida, the franchise was recently transplanted from Erie, Pennsylvania where they were a premier organization in the league. The team is looking for a motivated professional to facilitate and integrate the operations of the organization to be effective as possible.  The Business Operations Manager will be responsible for finance reporting, administrative, travel and game night statistical needs for the team.

JOB RELATIONSHIPS

  • Reports To:                                                 President
  • Indirectly Reports To:                             NA
  • # of Direct Reports:                                  0

      • FT Staff:                                          0

      • PT Staff:                                          0

GAME/EVENT RESPONSIBILITIES

  • Game night responsibilities: Yes
  • Approximate number of games worked per season: 24

ESSENTIAL DUTIES AND RESPONSIBILITIES

Finance Functions

  • Serve as point of contact for the Orlando Magic finance department

  • Track and submit invoices, revenue payments

  • Reconcile with Lakeland Center box office following each home game

  • Provide monthly reporting results to departments and project heads and participate in month-end discussions with President

  • Provide support for League presentations and sales reporting

  • Prepare commission reports for sales staff

Human Resources Responsibilities

  • Serve as liaison with the Orlando Magic HR department to ensure efficient hiring, onboarding and orientation for new staff members

 

Office Administration

  • Manage the operations of the office day-to-day to ensure the organization is running smoothly

  • Responsible for office supply and administrative resources

  • Work with Basketball Operations on team travel needs and visiting team housing

Statistician Responsibilities

 

  • Serve as the Statistical Technical Coordinator for each home game

  • Set up all of the stat computers and printers for each home game

  • Serve as point of contact for the NBA on all statistical related matters

PHYSICAL REQUIREMENTS

None

QUALIFICATIONS

    • Bachelor degree or professional equivalent experience required

    • Minimum of 2-3 years administrative experience required

    • Knowledge of and experience with budget management required

    • Basketball/NBA Rules and regulation in-depth knowledge strongly preferred  

    • Statistician experience (college or pro) preferred

    • Must successfully pass NBA League test annually (training provided by the Orlando Magic and the NBA) 

    • Proficient in all Microsoft Office products and other related computer skills required

    • Ability to meet tight deadlines and work well under pressure

    • Strong organizational skills, time management skills and attention to detail required

  • Strong verbal and written communication skills with an emphasis on business writing skills

  • Ability to prioritize and manage multiple tasks/projects

  • Ability to work independently without supervision, be self-directed and demonstrate initiative

  • Strong team synergy skills and ability to work collaboratively with others whom you have no direct authority over

  • Excellent ability to establish rapport with others and ability to build strong interpersonal relationships

  • Exhibit good judgment and decision-making skills

  • Willingness to work a flexible schedule including nights and weekends and be on-call as necessary based on the changing priorities of the organization


Note: This position was originally posted on the Orlando Magic employment site. To ensure that your application is considered for this position, please click here to apply for this job on the Orlando Magic employment site.

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Administration/General Management: Administrative/Executive Assistant
Team Services Coordinator - Phoenix Suns / Sports & Entertainment Services/Phoenix Mercury (Phoenix, AZ)

Job Purpose

The Team Services Coordinator is the day-to-day contact person for the players to facilitate their various needs and requests while also offering direction and support for select layer-related issues. The TSC may also function as a concierge for players and their families, utilizing company resources to transition the players to the team and to ensure their contentment and development while off the court in an effort to provide an environment where they can be most productive while on the court. Additionally, the TSC acts as support to player development. The TSC also works closely with the basketball operations front office in assisting with various administrative tasks and needs on a day to day basis.

Primary (Essential) Duties

  • Direct all travel and hotel arrangements for basketball operations department, coaching staff and players, including for road games, trades and pre-draft workouts.

  • Maintain hotel rooming lists and flight manifests.

  • Prepare monthly itineraries for team activities and meetings. Update team app with schedule changes.  Facilitate electronic signing of player documents and league-mandated forms in team app.
  • Serve as day-to-day contact for Suns players and their families to facilitate various requests. Manage ticket purchases and guest passes, lodging, furniture rentals, vehicle shipping, business referrals and event requests for players and families. 
  • Coordinate media requests, appearances and meetings for basketball operations department and Head Coach.
  • Serve as liaison between basketball operations and community relations/marketing partnerships/public relations for player appearances.  Maintain calendar and help with scheduling of outreach initiatives.  
  • Oversee nannies who supervise approximately 20 children in team family room at each home game.
  • Assist staff with contract administration (send contracts to league; coordinate with agents). Facilitate team compliance with NBA rules by collecting required documentation from players and staff and responding to league e-mail requests. 
  • Maintain Player/Family Resource Guide and Team Rules Handbook.
  • Assist in scheduling preseason games. 
  • Monitor budget for staff expenses.  Manage relationships with outside vendors and contractors.
  • Handle general office duties, including data entry, answering phones, filing, and maintaining mailing and agent database lists.
  • Facilitate NBA Development League assignment and recall documentation submission process.
  • Coordinate relocation services for basketball operations executives, new coaches and traded players.
  • Work with payroll and accounting regarding player payments, direct deposits, bonuses, fines and deductions.
  • Ensure the completion of 401K, NBA, Health, Dental, and Vision insurance documents and player beneficiary forms.

Knowledge, Skills and/or Abilities

  • Proficiency in Microsoft office

Experience/Education Requirements

  • 3-5 years in administrative experience

Working Conditions and Physical Demands:

  • Flexible schedule to include weekends, evenings and some holidays to meet business needs.
  • Expected to work every home game

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.

The Phoenix Suns are an Equal Opportunity Employer

M/F/D/V


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Administration/General Management: Administrative/Executive Assistant
Basketball Communications Administrative Assistant - Phoenix Suns / Sports & Entertainment Services/Phoenix Mercury (Phoenix, AZ)

Job Purpose

Assist the Vice President of Basketball Communications and department members in all daily aspects of the department as the BC department is the club’s primary liaisons between the media and the team’s players and management for all basketball related communications. Among the responsibilities of the department include handling media interviews, locally, nationally and internationally; arranging news conferences and writing press releases; game night press accommodations and credentialing and the production of media guides, games notes and statistics.  

Primary (Essential) Duties

  • Provide administrative support including but not limited to answering phones and emails, sorting mail, arrange conference calls and schedule meetings, ordering supplies and maintaining department records
  • Responsible for assembling and distributing the morning clips via email and intra net as a record of all news relating to the Phoenix Suns for owners and staff.  This requires a solid command of basketball background and media outlets
  • Ability to comfortably and effectively interact with diverse levels of management, staff and media.
  • Answer general questions regarding the Phoenix Suns
  • Coordinate and confirm catering for press conferences and game nights for the media room and other areas as necessary

Knowledge, Skills and/or Abilities

  • Understand confidentiality principles and basic business relationships. 
  • Have knowledge of basketball
  • Excellent verbal and written communication skills. Will perform extensive proof reading and editing of all written basketball collateral including but not limited to media guides and press releases
  • Proficient in Microsoft Office applications including Word, Excel and PowerPoint
  • Possess an ability to work independently or in a team environment
  • Possess an ability to work under pressure and meet deadlines

Experience/Education Requirements

  •  Previous administrative or secretarial experience
  • College degree or equivalent experience

Working Conditions and Physical Demands:

  • Traditional office hours to be expected with limited overtime on game nights and weekends to meet operational needs.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.

The Phoenix Suns are an Equal Opportunity Employer

M/F/D/V


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Administration/General Management: Human Resources Generalist
Human Resources Assistant - Sacramento Kings (Sacramento, CA)

This position is responsible for providing a wide range of HR administrative support to the Human Resources Department to ensure that the Human Resources department objectives are accomplished efficiently, effectively and with established timelines. 

Responsibilities:

  • Supports Manager, Human Resources and Director, Human Resources with all levels of recruiting activities.
  • Facilitates background check process, responds to external applicants, schedules interviews and appointments.
  • Processes new hires in Workday
  • Provides administrative support to the VP, Human Resources including managing calendar, coordinating meeting and event logistics, and completion of special projects.
  • Maintains department filing system, I-9 files and Team Member personnel files.
  • Coordinates all elements of meetings, training sessions and special events
  • Assists Benefits Specialist with administration of Team Members benefits
  • Assists with special projects as assigned

Qualifications:

  • Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Ability to deal professionally with confidential information.
  • Commitment to role as a Team Member Advocate.
  • Strong interpersonal and communication skills.
  • Customer focused; commitment to cater to customers.
  • Commitment to continuous learning
  • Must be highly organized with the ability to multi-task.
  • Work with a sense of urgency and priority.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Why are you interested in this position?
2. Do you have a HR functional preference? If yes, what is it and why?
3. Where would you like to be in your career in 5 years?
4. Describe a time where you took the initiative to act rather than waiting to be told what to do.
5. Are you a local resident or able to relocate to Sacramento?
6. What are your salary requirements?


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