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Administration/General Management: Office Manager
Bookkeeper / Office Manager - Maine Red Claws (Portland, ME)

Position Description:  Manages the overall operational needs of the front office.

Major Areas of Responsibility:  

Bookkeeping and cash management for front office, merchandise store, and foundation.

  • Basic knowledge of accrual accounting
  • Accounts payable and receivable
  • Preparing and submitting monthly financial reports
  • Monthly reconciliation of bank and credit card accounts
  • Reconciliation of ticketing software, credit card processing software, and QuickBooks Software
  • Checking sales staff commission reports against ticketing software and money received
  • Bank deposits
  • Monthly invoicing for basketball operations costs

Human Resources

  • Payroll for full time and seasonal employees
  • Coordinating health care coverage for employees
  • Executing new hire paperwork and onboarding
  • Reporting monthly numbers to Department of Labor studies

Responsibility for the Maine Red Claws Internship Program

  • Contacting and organizing with career services at colleges and universities
  • Interviewing, hiring and training of interns
  • Completing school evaluations for interns when needed
  • Being point of contact for interns within the organization

Management of the Maine Red Claws Team Store

  • Inventory management
  • Cash management
  • Ordering from official League and various other vendors
  • Management of the online store
  • Set up, break down, and selling at all homes games during the season
  • Pay monthly sales tax
  • Monthly phone call with League office and other teams retail/merchandising officials

Office Management

  • On site IT management
  • Coordinating with service vendors (insurance, printing needs, office supplies, cleaning staff, building management, parking garage)


  • Bachelor's degree
  • Professional individual willing to lead by example 
  • Highly motivated with a desire to continue to make the Maine Red Claws a top tier franchise in the NBA Development League
  • Comfortable and confident on the phone or in individual/group presentation settings
  • Strong communication and computer skills (QuickBooks, Microsoft Word, Excel and Powerpoint preferred) 
  • Detail-oriented and organized; ability to handle several projects at once
  • Must be willing to work long hours and committed to exceeding expectations

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you in the Portland, ME area?

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