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Administration/General Management: Administrative/Executive Assistant
Accounts Payable Specialist - Minnesota Timberwolves (Minneapolis, MN)

Department: Accounting
Reports to: Vice President of Finance

Position Type: Full Time/Non Exempt/Regular

Summary/Objective:

This position will serve as a key member of the Finance team and will assist in processing, reporting and analysis of transactions in organizational aspects of the Accounts Payable function of Minnesota Timberwolves Basketball Limited Partnership and its related entities.

Essential Functions

Reasonable accommodations may be made to enable individuals to perform these essential functions:

1.     Review all invoices for proper documentation and approval prior to any payment.

2.     Assist with the processing of payable invoices, check requests, and payments in an accurate and timely fashion.

3.     Respond quickly and accurately to all inquiries while providing the highest level of customer service.

4.     Participate in expense report review, management and approval processes.

5.     Set up all new vendors in accounting system; obtain/maintain all supporting documentation; W-9 and 1099 maintenance.

6.     Maintain files and documentation in accordance with company policy and accepted accounting practices.

7.     Participate in month-end close procedures and account reconciliations.

8.     Process and enter standard and recurring journal entries.

9.     Assist with bank reconciliation process.

10.  Play a lead role in assembling accounting records and files for storage (per IRS regulations and guidelines).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Knowledge, Skills, Abilities and Other:

  1. Strong written and verbal communication skills required.
  2. Computer skills required: experience with Microsoft Office (Word, Excel, Power Point, Outlook) is preferred.
  3. Experience using ERP-type accounting packages (i.e. Sage 300, MS Dynamics, etc.).
  4. Knowledge of basic accounting principles.
  5. Ability to work well on a team and independently.
  6. Ability to manage specific processes and tasks in the department.

Education

Associates degree in Accounting, Finance or Business or equivalent experience preferred.

Experience

Previous experience working in AP and Accounting is preferred.

Supervisory Responsibility

This position does not have supervisory responsibility

Work Environment

This job operates in a professional office environment. Office hours are typically 8:00 AM-5:00PM Monday-Friday. Work is generally sedentary in nature. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available. This job also operates in a sports arena, which includes bleachers/steps.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate and exchange information with others both in person and over the telephone. The employee frequently is required to remain in a stationary position, as well as operate computers and other office equipment, such as a copy machine, printer and telephone. Staff will frequently ascend and descend bleachers/steps and traverse around the arena both on event days and non-event days. Staff may occasionally move boxes of files weighing up to 15 pounds.

Travel

Position may require infrequent travel.

EEO Statement

The Minnesota Timberwolves and Lynx are an equal employment opportunity organization.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?

2. Please indicate your salary preference.

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