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Administration/General Management: Administrative/Executive Assistant
Executive Assistance - Seattle Storm (Seattle, WA)

Executive Assistant / Office Manager

Responsibilities

The primary responsibility for this position is Executive Assistant, with secondary duties to include acting office manager.  The responsibilities for this position include, but are not limited to, the following:

Executive Assistant to President & General Manager of WNBA Team

  • Manage calendar – respond to inbound requests for meetings and/or appearances, schedule internal and external appointments, secure relevant information in a timely fashion, greet and settle guests
  • Draft internal and external correspondence
  • Manage owner and CEO single game and suite tickets
  • Support game night activities as requested
  • Manage and distribute incoming mail – route to appropriate parties as necessary, coordinate and execute timely replies
  • Schedule and coordinate President travel
  • Meeting support – manage scheduling, notifications, agendas and minutes for select internal meetings; support other meetings on request
  • Manage contact information
  • Track and submit monthly expense reimbursements including mileage
  • Miscellaneous duties as requested – errands, etc.

Office Manager

  • Develop and administer reception duties (may vary in-season/off-season)
    • Inbound call answering and routing, main voice mail box
    • Mail and delivery intake and routing
    • Receiving guests
    • Aesthetics and cleanliness (first impression!)
  • Manage office supplies – inventory management, ordering protocols, cost control, etc.
  • Attend and record minutes for meetings as requested by senior staff
  • Support all-staff meetings/events as needed (presentations, catering, etc.)
  • Oversee all common areas to ensure adequate organization, cleanliness and usefulness including entry lobby, kitchen and conference rooms
  • Maintain and manage all office support systems – conference room scheduling, presentation equipment, conference call functionality
  • Maintain updated staff contact information and e-mail distribution lists
  • Enforce office decorum guidelines
  • Manage all print and online subscriptions
  • Act as a liaison for landlord in conjunction with VP of Finance & Operations
  • Other duties as assigned and necessary

 

Required Qualifications:

  • Bachelor’s degree
  • 5 years experience as an Executive Assistant and handling general office duties
  • Proficiency in Word, Excel and PowerPoint
  • Strong organizational skills, must be able to set priorities and meet deadlines
  • Excellent oral and written communications skills
  • Available to work evenings and weekends

Required Attributes and Behaviors:

  • Positive attitude
  • Team player
  • Personal accountability
  • Attention to detail
  • Timely follow-through
  • Resourceful
  • Self-starter, demonstrates initiative
  • Reliable
  • Sound judgment and decision making

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*Job/Career Fairs: Job/Career Fair
Seattle Career Fair presented by Seattle Storm (June 16, 2015) - Seattle Storm (Seattle, WA)

Come join us at the 2015 Career Fair presented by the Seattle Storm!

Where:

KeyArena

305 Harrison St

Seattle, WA 98109

When:

Tuesday, June 16, 2015

Check-In: 3:30 p.m.

Keynote Panel with Q&A: 4:00 p.m.

Career Fair: 4:25 p.m. – 6:00 p.m.

Seattle Storm vs. Connecticut Sun game tipoff: 7:00 p.m.

What:

Are you looking for a job, internship or a career change? Join the Seattle Storm and other local leaders in business for a unique networking opportunity to connect with the representatives from a variety of corporate businesses and organizations.

*Remember to bring plenty of resumes and business cards!

Registration is $30 and includes admission to the Career Fair and a ticket to the Storm vs. Sun game at 7:00 p.m.

Organizations scheduled to attend: 

·         Seattle Mariners

·         Seattle Sounders FC

·         Portland Trailblazers

·         Seattle Storm

·         Tacoma Rainiers

·         Everett Silvertips

·         Portland Thunder

·         Seattle Reign

·         First & Goal, Inc.

·         UW Center for Leadership in Athletics

·         Great Northwest Athletic Conference

·         Seattle Sports Commission

·         Seattle Thunderbirds

·         CenturyLink

·         Zillow

·         Aerotek

·         Porch

·         KING5

·         Fred Meyer

·         Les Schwab

Registration is a two-step processs:
Step 1: To apply for this job, please fill out the application below completely including uploading your resume.

Step 2: After completing Step 1, you will receive further instructions on how to complete your application for this position. You will not be considered unless you have completed both Step 1 and Step 2.

Please make sure that your SPAM filter allows emails from TeamWork Online addresses.

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Apply for Future Notification Only: Future Notification
Future Notification Only - NBA/WNBA/D-LEAGUE TEAMS (Various Locations, --)

If you would like to be notified of positions in the future with NBA/WNBA/D-League teams and NBA China, please press "apply" below and fill out the entire application, specifically including the name of the city (ies) (of a NBA/WNBA/D-League Team) where you would like to work. Make sure your email is correct and you check off the notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position. If you need to update, edit, modify or delete your record, please go to "Edit Your Information" above and put in your email address and password.

Note: When you apply for this job online, you will be required to answer the following questions:

1. List any NBA / WNBA cities in which you want to work -i.e. Philadelphia, New York, Miami, Orlando, Boston, New Jersey, Washington, Charlotte, Milwaukee, Cleveland, Toronto, Detroit, Indiana, Atlanta, Chicago, Utah, San Antonio, Dallas, Minnesota, Denver, Houston, Memphis, Sacramento, LA Lakers, LA Clippers, Portland, Phoenix, Seattle, SF

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